--- title: Improve working conditions and increase productivity through structure description: "Structure improves working conditions, reduces stress, and increases productivity. For your benefit: we also have 6 practical tips for keeping things structured and tidy." image: https://www.nooa.app/hubfs/01%20Marketing/03%20Stock%20photos/Magazine_order.png --- [![nooa Logo](https://www.nooa.app/hubfs/01%20Marketing/06%20nooa%20logo/nooa%20Logo%20hor%202.svg)](https://www.nooa.app?hsLang=en-us) - [English - United States](https://www.nooa.app/en-us/magazine/improve-working-conditions-) - [Deutsch – Deutschland](https://www.nooa.app/magazin/bessere-arbeitsbedingungen-durch-ordnung) - [English - United Kingdom](https://www.nooa.app/en-gb/magazine/improve-working-conditions) - Product - [The nooa platform](https://www.nooa.app/en-us/product?hsLang=en-us) - [Integrations](https://www.nooa.app/en-us/integrations?hsLang=en-us) - [Security](https://www.nooa.app/en-us/security?hsLang=en-us) - [Pricing](https://www.nooa.app/en-us/pricing?hsLang=en-us) - Why nooa? - [Our Customers](https://www.nooa.app/en-us/our-customers?hsLang=en-us) - [Real-life examples](https://www.nooa.app/en-gb/product/real-life_examples?hsLang=en-us) - [Demo](https://www.nooa.app/en-us/book-a-demo?hsLang=en-us) - Knowledge - [nooa magazine](https://www.nooa.app/en-us/magazine) - [Resources](https://www.nooa.app/en-us/resources?hsLang=en-us) - [Help center](https://www.nooa.app/en/knowledge?hsLang=en-us) - Company - [About us](https://www.nooa.app/en-us/about-nooa?hsLang=en-us) - [Contact](https://www.nooa.app/en-us/contact?hsLang=en-us) - [Career](https://www.nooa.app/en-us/jobs-1?hsLang=en-us) - [English - United States](https://www.nooa.app/en-us/magazine/improve-working-conditions-) - [Deutsch – Deutschland](https://www.nooa.app/magazin/bessere-arbeitsbedingungen-durch-ordnung) - [English - United Kingdom](https://www.nooa.app/en-gb/magazine/improve-working-conditions) [Log in](https://web.nooa.app/en-US/app/auth/login-id) [Sign up for free](https://web.nooa.app/en-US/app/subscription/new) Working Conditions # Improve working conditions and increase productivity through structure Structure improves working conditions, reduces stress, and increases productivity. For your benefit: we also have 6 practical tips for keeping things structured and tidy. [Michele Gianella-Borradori](https://www.nooa.app/en-us/magazine/author/en-us-michele-gianella-borradori) Dec 3, 2021 [mailto:?subject=Check%20out%20https://www.nooa.app/en-us/magazine/improve-working-conditions-&utm_medium=social&utm_source=email%20&body=Check%20out%20https://www.nooa.app/en-us/magazine/improve-working-conditions-&utm_medium=social&utm_source=email](mailto:?subject=Check%20out%20https://www.nooa.app/en-us/magazine/improve-working-conditions-&utm_medium=social&utm_source=email%20&body=Check%20out%20https://www.nooa.app/en-us/magazine/improve-working-conditions-&utm_medium=social&utm_source=email) [Working Conditions](https://www.nooa.app/en-us/magazine/tag/working-conditions) [Productivity](https://www.nooa.app/en-us/magazine/tag/productivity) ![](https://www.nooa.app/hubfs/01%20Marketing/03%20Stock%20photos/Magazine_order.png) ### Structure on the outside conveys calm on the inside Whether in Zen-Buddhism or Montessori education - one repeatedly comes across a basic idea that helps provide calm and serenity: > "Structure on the outside conveys calm on the inside". This wisdom is particularly relevant for everyday work - clear structures and processes provide self-confidence and help calmly master everyday life. ### Structured processes save time and money Poor workflows not only cost a lot of time and nerves, but also money. While a certain amount of legwork and bureaucracy is part of care, it does not mean that you have to be in the red. If staff and managers are regularly chasing information and spending a considerable amount of time on the phone or driving back and forth, you can be sure that it is weighing down your profitability. On average, 50% of time is lost on communication and organization. That means: if you work 8 hours, you spend 4 hours on things that do not add value - neither to your company nor to your patients. FYI: doctors have exactly the same problem and [spend only 27% of their time with patients](https://www.acpjournals.org/doi/10.7326/M16-0961). The goal: reduce time spent on communication and organization to a minimum. ### 6 practical tips for keeping things structured and tidy 1. **Streamline your communication**: stop relying on fax, telephone, messengers and the like. Make sure that information is shared centrally - preferably in digital form. This way it can be found easily for order and compliance. 2. **Communicate clear processes**: no more paper notes, no more "short phone calls", no more shouting to-dos across the hall. By the way: managers and supervisors should pay particular attention to this "shouting to-dos across the hall". Be sure to read this article on “[Who’s Got the Monkey?](https://hbr.org/1999/11/management-time-whos-got-the-monkey)”. 3. **Actively connect**: in order to share information, you have to connect all parties. To do this, use software that specializes in communication and not something just to fill the space. You will not regret it. 4. **Question your current tools**: do you call and jot down notes and tasks regularly? If so, you can save a lot of time, money and nerves with a few simple steps. 5. **Provide training opportunities**: schedule time, for example during a team meeting, so that staff can learn about processes they are involved in. Help them overcome their fear or reluctance by providing opportunities to test things out ang gain confidence. 6. **Take individual needs into account**: technology is increasingly used in everyday work. However, this is not a pleasant experience. Take this into account and ensure that the needs of all staff and managers are taken into account. ### How is this related to communication? Through communication we exchange information. Today, this frequently happens in a chaos of calls, email, messengers, paper notes, fax, answering machines, software, meetings and conversations. Communication, however, must be centralized in one place. For example, patient data should be kept in software that is built for the purpose. Similarly, admin should equally be organized in one place. Remember: structure on the outside conveys calm on the inside. At nooa, we are happy to help you improve working conditions and increase productivity through structure. Feel free to write us or schedule an appointment to find out more. ## Weitere Artikel Communication ### [Communication costs your care service $1,014 per month - per employee](https://www.nooa.app/en-us/magazine/communication-costs-your-care-service-1014-per-month?hsLang=en-us) You don't believe us? We did the math. Michele Gianella-Borradori Oct 26, 2021 IT projects ### [How to avoid the failure of your IT project](https://www.nooa.app/en-us/magazine/how-to-avoid-the-failure-of-your-it-project?hsLang=en-us) Everyone is involved in at least one of these during their career - whether as a manager, project leader or user. You guessed it: IT projects. Elena Heller Nov 12, 2021 Communication ### [How poor communication robs you of time and money - and what you can do about it](https://www.nooa.app/en-us/magazine/poor-communication-in-care?hsLang=en-us) Poor communication is the biggest disruptor at work - also in care. But what can be done about it? Michele Gianella-Borradori Aug 25, 2021 ### Get notified on new articles Subscribe to our magazine and be the first to know about new insights in home care. 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